The opportunity
Scarcity value, built in
Colonial courtyards, 1950s hotels taken in full, live music of a depth that does not travel, and landscapes an hour from the capital. The destination carries the programme before it begins.
Groups & Events
Corporate programmes, incentives, and events, operated in Cuba from Havana.
Havana's Trip plans and delivers group programmes for organisations: reward travel, meetings, brand events, cultural programming, and production support, managed end to end by a team based in the country.
Why Cuba, and why locally
A destination that does the persuading, and a supply chain that does not run itself.
Cuba gives a corporate programme something most destinations cannot: an experience delegates could not have assembled on their own. It also has a supply chain that rewards presence and punishes assumptions.
The reason for a local partner
Presence is not a preference here
Availability, condition, power, and permissions are not published anywhere. They are established by people who can be standing in the venue that afternoon.
Programme management
Programme Management
The operational spine of a programme in Cuba: planning, suppliers, movement, documentation, and a single point of accountability.
Corporate Programme Management
End-to-end management of corporate programmes in Cuba, from budget construction to post-programme reconciliation.
Organisations running a Cuba programme for the first time
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Venue Sourcing in Cuba
Venue mapping, assessment, and contracting across Havana and the island, from colonial courtyards to convention-scale space.
Events needing a venue that reads as unmistakably Cuban
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Delegate & Group Logistics
Registration, arrivals, transfers, rooming, and daily movement for groups travelling in Cuba.
Groups of mixed travel experience
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Permits, Compliance & Documentation
Entry documentation, permits, customs, and supplier due-diligence support for organisations bringing groups to Cuba.
Organisations with an internal compliance review
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Experience & Production
What delegates actually remember: the arrival, the room, the evening, the thing they made with their own hands.
Incentive Travel & Corporate Retreats
Reward programmes and leadership retreats built around a destination most delegates could not arrange on their own.
Sales and channel reward programmes
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Event Design & Production
Creative concept through technical delivery for events staged in Cuba, designed around what the island can actually produce.
Gala dinners and award evenings
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Brand Experiences & Cultural Programming
Workshops, collaborations, and cultural content built to serve a programme's objective rather than fill an afternoon.
Programmes with a team-building or cultural-immersion objective
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Film & Production Services
Location scouting, permits, crew, and logistics for film, television, and photography production in Cuba.
Commercials and brand films
Explore this serviceHow we work
Six stages, and you know where the programme stands at every one.
There is no shortcut through a Cuba programme, but there is a sequence that keeps decisions ahead of deadlines instead of behind them.
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Stage 1
Brief and objectives
What the programme is for, who is travelling, and which markets they travel from.
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Stage 2
Feasibility and indicative budget
An honest read on what is deliverable at those dates and that number, with a cost range before anyone commits.
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Stage 3
Site inspection
Venues and route seen in person and accompanied, with the technical questions asked on the day.
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Stage 4
Contracting and supplier lock-in
Terms on paper, deposits placed, and fallbacks named for every critical element.
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Stage 5
On-site delivery
A programme manager present for the duration rather than a handover on arrival.
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Stage 6
Reconciliation and debrief
Final accounting against the approved budget, with variances explained, and a written debrief.
What you are relying on
What we can tell you before there is a case study to show you.
This branch is new. Rather than borrow credibility we have not earned yet, here is exactly what the working relationship gives you.
How we operate
Based in Havana, not represented from abroad
Decisions are made in the country, by people who can be standing in the venue that afternoon.
How we operate
One contracting relationship
However many suppliers sit behind a programme, the client holds a single agreement and a single point of contact.
How we operate
Named fallbacks, agreed in writing
Contingency planning is a deliverable. Every critical element carries an alternative that was agreed before the group travelled.
How we operate
A bilingual team on the ground throughout
The programme is not handed to a local partner on arrival. The people who planned it are present while it runs.
Groups & events FAQ
The questions that come up before a first call.
If the answer you need is not here, it is a good thing to put in the brief.
Can you support delegates travelling from different markets?
Yes, and it is the first question we ask, because entry documentation and record-keeping obligations follow the market a delegate travels from rather than the destination. We prepare and coordinate the documentation your organisation specifies, working alongside your legal and compliance team rather than in place of it.
Can Havana's Trip manage a complete corporate programme in Cuba?
Yes. We plan and operate programmes end to end, covering budget, suppliers, venues, delegate movement, documentation, and on-site delivery, so the client holds one contracting relationship rather than coordinating separate providers across a communication gap.
How far in advance should a corporate programme be booked?
Six to nine months is comfortable for a full programme, and twelve is better if the dates are fixed or the group is large. Venue holds, equipment import, and permit lead times are the items that set the floor. Shorter timelines are possible but narrow the venue options considerably.
Do you handle event production, or only logistics?
Both, and they are usually the same engagement. Production covers creative concept, staging, sound, lighting, power, decor, live performance curation, and show-calling. Logistics covers arrivals, transfers, rooming, and daily movement. Clients can also take either side on its own.
What are the main planning constraints to know about in Cuba?
Three recur. Payment is cash-weighted and several categories commit early. Connectivity is limited enough that delegate communication needs an offline fallback. And production equipment is split between what exists on the island and what must be imported, which is the decision that drives both budget and schedule. We plan around all three openly rather than discovering them late.
What group sizes can you handle?
Most programmes fall between 20 and 80 delegates, and we run up to around 150 in a single programme with staged arrivals. Smaller formats, from a 12-person board retreat upward, are equally workable. The limiting factor is usually venue capacity rather than logistics.
Send a brief
Bringing a group to Cuba? Start with an outline.
Dates, numbers, objectives, and departure markets are enough for us to come back with a feasibility read and an indicative budget range.